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Founded in 1984

"Systems Installed 

in Your Industry 

Coast to Coast, 

Border to Border, 

and Around the World."

The Gold-Data "GP" (Gross-Profit) computer system was designed exclusively for distributors/manufacturers specializing in:

We know your problems - and we can solve them!

"GP" (Gross-Profit) distribution software system is a comprehensive solution to your business needs authored by Amplexus Corporation.

Product Highlights

Partial list of standard "GP" features: 

• Contract Pricing
• Quantity Breaks
• Special Prices by Customer Type
• Special Prices for Individual Customers
• Rebate Pricing
• Columnar Pricing (Quantity Breaks by Product Category)
• List & Cost Prices may vary by Branch/Warehouse

If your vendor (3M, James River/Fort James, Crown Zellerbach, Georgia Pacific, Tharco, etc.) changes its Quantity Break List -- one simple entry updates the affected products!

• OSHA MSDS Warnings
• HM-181 (D.O.T.) Hazardous Material Packing Groups
• Price Books
• Automatic Item List Price Updates
• Unit of Measure Conversions
• Over the Counter Sales

Rick Completes Installation at Multi-location Distributor

Product Overview

The "GP" distribution system is a powerful and easy to use integrated distribution/accounting system. "GP" was designed utilizing over thirty years of experience dealing directly with the needs of the end users in thousands of installations. 

With "GP" it is no longer necessary to search for information from menu to menu or to train operators from complicated, three-inch thick manuals. In most cases with "GP" you simply enter a "?" and valid entries for the field are immediately displayed. 

With "GP" it is no longer necessary to memorize complicated customer numbers, inventory numbers, etc. Enter a phrase - perhaps a word from the customer's name, a telephone number, a contact name, an internal nickname or inventory description - and all names or descriptions with that phrase appear on the screen. Make a selection and continue with what you're doing without ever changing programs. 

What does this mean to you? In the distribution business, many companies offer the same products to the same customers -- the quality of customer service is what makes the difference. "GP" will give you the ability to provide the quality of customer service your competitors can only dream about. 

You can expect new hires to become more effective and productive by using the software to learn your business. More importantly, new hires can provide quality service to your customers! Customers calling for information will no longer be put on hold. 

Do you have unique pricing problems? Prices by type of customer, quantity breaks by item, columnar price breaks (quantity breaks by product group), quantity break lists by vendor, special prices for an individual customer on individual items, contract pricing (with expiration dates), rebate pricing and more... all Standard Features in Gold-Data's "GP" system! 

Another standard feature unique to "GP" is the ability to check inventory status, pricing POs and even add new items right in the middle of an order. Without this flexibility and freedom, many competitive computerized distributors must enter their orders manually into the computer system. 

Latest enhancements of the "GP" distribution system include the ability to print custom price books by any of the following criteria: by part number, by product description, by product category, by special list price number, or standard prices only.

Depending on the user's needs, these price books may be printed on 8 1/2 x 11 paper or wide journal paper. Print pricebooks with dot matrix or laser printer. Individual contract price books for each customer are also available.

Do your manufacturer costs change? Of course they do! With "GP", you key in your new cost and the Gold-Data System automatically recommends a new list price that maintains your previous sell/cost margins! Upon your approval, your list price is automatically updated. In addition, you can enter cost changes to become effective on a future date. "GP" will automatically change the costs on the appropriate date! 

Want to automatically update your prices? With our optional Vendor Pricelist Update module your vendors can send monthly updates that can be easily loaded into the Gross-Profit system.

The Locate Screen

The Locate Screen is the most used screen in the entire system. In one screen you can display every document in the system for a customer. 

Every order, quote, back order, future scheduled order, pick slip, and invoice is displayed on one screen. Select the item and the entire document is immediately displayed without navigating through a menu. 

If that isn't enough, you can display a customer's document even if you're not in that customer's record. From within one customer's record, locate another customer's document. Hit the enter key when you finish viewing the document and you're right back in the original customer's record! 

User Group

As an end user of Gold-Data's "GP" (Gross Profit) Integrated Distribution Accounting Software System, you have the option of joining the Gold-Data/Amplexus User Group. The User Group is supported directly by the author of the "GP" package, Amplexus Corporation. 

There are two ways to participate in the Gold-Data/Amplexus User Group. Both options are based on the number of on-line users of your system. 

Option 1: Includes warranty against bugs; free license for enhancements to the base package; two pre-paid hours of call-in consulting time per month. Additional call-in support is billed at a reduced rate. 

Option 2: Includes warranty against bugs; free license for enhancements to the base package; call-in support is billed at a reduced rate. 

GP MODULES WITH BRIEF HIGHLIGHTS

• Two-Step Order Entry
• Picking / Packing Slips
• Invoice 
• Blanket Orders
• Future Orders
• One-Step Invoice (Over the Counter Sales/ Point of Sales) 
• Credit Checking
• New Order Reports
• Open Order Reports
• Non-Stock Purchase Reports
• Special OSHA MSDS Warning Capability
• HAZ/MAT Warning (D.O.T. HM-181)

ACCESSORY PRODUCT NOTIFICATION

• Automatic accessory product notification with EXPORT capability into Order Entry, Invoicing, and Quotations

QUOTATION / BID SYSTEM

• Inventory not allocated and order files not updated until quote is accepted
• When quote is accepted, automatically becomes a sales order; all associated files updated
• Copy Quotes from one customer to another
• Copy Quotes from all customers to a specific type
• Template Quotes

ACCOUNTS RECEIVABLE

• Cash Receipts
  • Write Offs to GL Accounts
  • Bank Deposit Slip
• Statements
• Multiple Agings
• Credit Status Reports
• Customer Message & Invoice
• Commentary History
• Customer Labels

SALES ANALYSIS

• By Customer
• By Item
• By Profitability
• All of the Above by Salesperson

GL ACCOUNT MASTER

• Chart of Account Lists
• End of Month Write Offs by GL#
• Budgets
• Financial Reporting

SALES PEOPLE

• Commission Calculations
• Profit Matrix Takeback Option
• Sales by Salesperson

PROSPECT / TELEMARKETING

• 999 Follow Codes
• Labels
• Call Sheets
• Commentary History

INTEGRATED FAX

• With additional Gold-Data and D3 user, faxes forms directly

• Locate Product # by entering your Customer’s Product # during Quotes, Orders, Invoices
• Locate your Product by entering Vendor's Product number during Purchase Order entry
• Automatic Display of Last Sale Info for Each Product for Each Customer during Quote, Order, Invoice Entry.
• Date of Last Sale Invoice, Unit of Measure, Quantity, Price Paid.
• Cost Change Notification

INVENTORY CONTROL

• Multiple Warehouses
• Finished Inventory
• Raw Materials
• Kitting
• Costing
• Fastener Lot Control (PL101-592)
• Special Pricing
• List Prices & Costs may vary by Warehouse
• Quantity Breaks
• Special Prices by Customer Type
• Special Prices by Individual Customer
• Special Prices by Customer Group/Matrix
• Contract Pricing
• Rebate Pricing & Reporting
• Columnar Pricing (Quantity Breaks by Product Category)
• Alternate items, Advertised Pricing and Auto pricing by Date

UNIT OF MEASURE CONVERSION PROGRAM

• Inventory Status by Multiple Units Per Item
• Pricing Conversions (Automatic “Up Charge" and Quantity Discounts)
• Pick in One Unit, Price in Another

PRICE BOOKS

ELECTRONIC MESSAGING

ACCOUNTS PAYABLE

• Voucher Entry
• Agings (by Invoice date, payment group, or GL#)
• Check Writing
• Manual Check Entry
• Vendor History

PURCHASE ORDERS

• Purchase Order Entry
• Open P.O.s by Vendor
• Open P.O.s  by Product
• Overdue P.O. Report
• Special Order Options
• Automatic Special Order P.O. Creation
• Automatic E-Mail Special Order Notification
• Automatic reprint of Customer Pick Slip with Special Order Stock Receipt